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Evidence Guide: HLTHPS003 - Maintain medication stocks

Student: __________________________________________________

Signature: _________________________________________________

Tips for gathering evidence to demonstrate your skills

The important thing to remember when gathering evidence is that the more evidence the better - that is, the more evidence you gather to demonstrate your skills, the more confident an assessor can be that you have learned the skills not just at one point in time, but are continuing to apply and develop those skills (as opposed to just learning for the test!). Furthermore, one piece of evidence that you collect will not usualy demonstrate all the required criteria for a unit of competency, whereas multiple overlapping pieces of evidence will usually do the trick!

From the Wiki University

 

HLTHPS003 - Maintain medication stocks

What evidence can you provide to prove your understanding of each of the following citeria?

Elements define the essential outcomes

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Monitor medication stock levels

  1. Conduct an inventory of medications against required stock levels according to instructions from health professional and established procedures
  2. Take action to ensure medications beyond expiry date are not used, in line with organisation guidelines
  3. Correctly interpret information about cold chain requirements and monitor and maintain cold chain according to medication needs
  4. Monitor and update medication stock in the health practitioner’s bag according to instructions from health professional
Conduct an inventory of medications against required stock levels according to instructions from health professional and established procedures

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Take action to ensure medications beyond expiry date are not used, in line with organisation guidelines

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Correctly interpret information about cold chain requirements and monitor and maintain cold chain according to medication needs

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Monitor and update medication stock in the health practitioner’s bag according to instructions from health professional

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Order stock

  1. Identify potential shortfalls in stock levels and take action to ensure stock is replenished in a timely manner under direction from health professionals
  2. Accurately complete stock orders according to procedures as required
Identify potential shortfalls in stock levels and take action to ensure stock is replenished in a timely manner under direction from health professionals

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Accurately complete stock orders according to procedures as required

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Handle and store medication stocks

  1. Handle medications according to scope of own role and in accordance with manufacturer’s instructions
  2. Unpack medication orders and check items and quantities against order for accuracy
  3. Store medications according to manufacturer’s recommendations
  4. Dispose of medications in accordance with regulatory requirements and health professional instructions
Handle medications according to scope of own role and in accordance with manufacturer’s instructions

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Unpack medication orders and check items and quantities against order for accuracy

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Store medications according to manufacturer’s recommendations

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Dispose of medications in accordance with regulatory requirements and health professional instructions

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Maintain medication documentation

  1. Maintain accurate log books of medications in accordance with legislative requirements
  2. Maintain accurate documentation of cold chain management
Maintain accurate log books of medications in accordance with legislative requirements

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Maintain accurate documentation of cold chain management

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Assessed

Teacher: ___________________________________ Date: _________

Signature: ________________________________________________

Comments:

 

 

 

 

 

 

 

 

Instructions to Assessors

Evidence Guide

ELEMENT

PERFORMANCE CRITERIA

Elements define the essential outcomes

Performance criteria describe the performance needed to demonstrate achievement of the element

1. Monitor medication stock levels

1.1 Conduct an inventory of medications against required stock levels according to instructions from health professional and established procedures

1.2 Take action to ensure medications beyond expiry date are not used, in line with organisation guidelines

1.3 Correctly interpret information about cold chain requirements and monitor and maintain cold chain according to medication needs

1.4 Monitor and update medication stock in the health practitioner’s bag according to instructions from health professional

2. Order stock

2.1 Identify potential shortfalls in stock levels and take action to ensure stock is replenished in a timely manner under direction from health professionals

2.2 Accurately complete stock orders according to procedures as required

3. Handle and store medication stocks

3.1 Handle medications according to scope of own role and in accordance with manufacturer’s instructions

3.2 Unpack medication orders and check items and quantities against order for accuracy

3.3 Store medications according to manufacturer’s recommendations

3.4 Dispose of medications in accordance with regulatory requirements and health professional instructions

4. Maintain medication documentation

4.1 Maintain accurate log books of medications in accordance with legislative requirements

4.2 Maintain accurate documentation of cold chain management

Required Skills and Knowledge

ELEMENT

PERFORMANCE CRITERIA

Elements define the essential outcomes

Performance criteria describe the performance needed to demonstrate achievement of the element

1. Monitor medication stock levels

1.1 Conduct an inventory of medications against required stock levels according to instructions from health professional and established procedures

1.2 Take action to ensure medications beyond expiry date are not used, in line with organisation guidelines

1.3 Correctly interpret information about cold chain requirements and monitor and maintain cold chain according to medication needs

1.4 Monitor and update medication stock in the health practitioner’s bag according to instructions from health professional

2. Order stock

2.1 Identify potential shortfalls in stock levels and take action to ensure stock is replenished in a timely manner under direction from health professionals

2.2 Accurately complete stock orders according to procedures as required

3. Handle and store medication stocks

3.1 Handle medications according to scope of own role and in accordance with manufacturer’s instructions

3.2 Unpack medication orders and check items and quantities against order for accuracy

3.3 Store medications according to manufacturer’s recommendations

3.4 Dispose of medications in accordance with regulatory requirements and health professional instructions

4. Maintain medication documentation

4.1 Maintain accurate log books of medications in accordance with legislative requirements

4.2 Maintain accurate documentation of cold chain management

The candidate must show evidence of the ability to complete tasks outlined in elements and performance criteria of this unit, manage tasks and manage contingencies in the context of the job role. There must be evidence that the candidate has:

followed regulatory and organisation procedures to maintain the medication stocks for at least 1 health workplace under the direct or indirect supervision of a health professional

The candidate must be able to demonstrate essential knowledge required to effectively complete tasks outlined in elements and performance criteria of this unit, manage tasks and manage contingencies in the context of the work role. This includes knowledge of:

basic pharmacology, including the major medication categories and the types of conditions they treat

storage requirements for different types of medication

purpose and features of consumer medicine information (CMI)

how to organise dosage administration aids

legal and ethical considerations (national, state/territory and local) for medication storage, handling and checking, including:

codes of practice

Australian Psychology Accreditation Council (APAC) Guiding principles to achieve continuity in medication management

Royal Australian College of General Practitioners (RACGP) Standards for general practices

Standard for the uniform scheduling of medicines and poisons

specific legislation, including:

health acts and regulations

legislation and regulations pertaining to Schedule 8 (S8) controlled drugs

drugs and poisons

controlled substances